Online AGM FAQs
It's AGM season but not as we've ever known it. We round
up what you may or may not be able to do in order to comply with
Can we postpone our PTA's AGM?
Yes, you may postpone your AGM this year beyond the 15 months
usually allowed. Your committee must agree that it cannot hold the
AGM because of Covid guidelines and you must record the decision in
your meeting minutes.
Can we hold our AGM online and what rules apply?
If your constitution allows virtual or telephone meetings, you
may hold your AGM using these methods.
What if our constitution says no virtual meetings or doesn't
mention them at all?
You may still hold meetings online but the committee should make
this decision prior to the AGM and record it carefully in the
Are there any advantages to holding a virtual AGM?
You may be able to get more people to join an online meeting as
no travel is required and parents won't have to arrange childcare.
Use the screen share facility to show the agenda at the start and
the chair or treasurer's report as the meeting progresses.
What are the disadvantages?
Personal interaction plays a big part in our lives and online
meetings don't allow for the development of relationships. It can
be challenging to stay engaged in an online AGM as participants are
more likely to be distracted by other things, such as looking at
How can we vote?
Depending on that platform you're using, you may ask for a show
of hands or request those eligible to vote do so in the chat box or
Can we hold our AGM in the school?
Speak with the school. It may be possible but they may have
difficulties with cleaning or may not be allowing any external
meetings on the premises at the moment.
Where can we hold the AGM if we want a face-to-face
You may hold your meeting face-to-face with more than six people
as work meetings (including the voluntary sector) are exempt. Your
meeting will still need to be Covid secure. Check whether or not
members feel comfortable with a face-to-face meeting before making
a decision. You could hire a venue with Covid-secure measures in
place and do your own risk assessment or hold your AGM outside in a
park or on a village green.
Do we still have to give notice as before?
Yes, all other AGM rules still apply such as giving notice as
set out in your constitution.
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