Treasurer: Furzedown Primary School
Joyce Rosemond, Furzedown Primary School, London (480
- How many people are there on your committee? 4
- How long have you been Chair? 10 months
- When is your busiest time of year? It has to
be the summer fair! I am tasked with organising licenses, gathering
information to provide floats, keeping our spreadsheets up-to-date,
and making sure all the floats are returned, counted and finally
banked. Who knew coins could be so heavy!
- When is your quietest time of year? Inbetween
events. At the moment my role as Treasurer is only busy just before
and after an event.
Tips and advice
- What's the best piece of advice you received before
taking on the role? Keep the income and expenditure from
- What advice will you pass on to your
successor? It's not as hard as you think. Keep your
records updated. The mandate takes a while!
- What do you wish you'd known before becoming the
Treasurer? Again, that it's not as hard as I first thought
it would be. I haven't needed any prior experience.
- What have you personally gained from being
Treasurer? A lot! I have gained more confidence in knowing
I can take on a challenge and succeed, and learnt not to be afraid
to try or fail.
- What is the best thing about being Treasurer on the
PTA? Getting to meet more parents at the school and from
- What do you think makes a good PTA Treasurer?
Someone who is approachable.
Challenges in the role
- What challenges have you faced? The bank
mandate was a challenge and did take a few months to complete, as
the bank mislaid the original forms. It was also a challenge to
learn what official paperwork is required to keep all events
- What is the most daunting task you have to
undertake? The summer fair, as the scale of it is
Handling money at events
- What are your responsibilities during bigger events,
like the summer fair? Organising a TEN, withdrawing money
from the bank for floats, and asking stallholders to sign out
floats and sign in returned floats. I also have to keep a
spreadsheet detailing the positions of stalls, the names of people
running the stalls, entry charge, prices, total takings, float
given, expenses and net profit. When the event is over, I bank the
money, and transfer this information to the income and expenditure
spreadsheet ready for the AGM.
- How do you go about obtaining and distributing
the floats for stalls at a big event? I contact
each stallholder and request information on their stall price list
to organise the correct denominations. I then go to the bank with a
float request. The floats are placed in individual containers
clearly labeled with the name of stall, date of event, float
amount, where to return the float and my mobile number if any
- What procedures do you have in place for the
safe-handling of money at events? I usually attend the
event either as a helper or participant. The floats are returned
directly to me or a member of the committee. On rare occasions the
money is kept in the school safe. Two people always go to the bank
to deposit or withdraw money. The money is usually counted and
banked as soon as possible.
- What is your process for counting after an
event? All the committee and parents want to know how much
an event has raised, so it is never a problem to arrange a counting
session! After an event the money is taken back to my house, and at
least six parents or committee members come over and help count and
verify. This information is inputted to the spreadsheet, and all
the money is bagged ready to take to the bank the next day.
- What are the logistics behind taking cash from an event
to the bank? As the money is counted at my home, it's kept
in a safe place there and banked at the earliest opportunity.
Making and receiving payments
- How do you handle expenses? We have an expense
form, which needs to be completed and receipts must be attached. It
is then checked and signed by myself. A cheque is written,
signed and countersigned by the Head and returned to the
- How does the school go about requesting funds?
The Headteacher and the PTA both have a wish list - each item is
explained, and confirmed if it is possible and achievable within
our remit. These items are either voted to go ahead or dismissed at
- How do you go about giving money to the
school? The money raised is spent on items voted for at
the AGM. The PTA is either invoiced directly from the company or
the school - this is paid via cheque.
- Do you have a lot of interaction with the school
bursar? Yes, we have a very good relationship, which I
think is vital, and a great respect for each other's role.
- Do you use online banking? Yes, but only to
- How long do you intend on being Treasurer for the
PTA? Three years.
- How long did you plan on being Treasurer when you
started, and has this changed since taking on the role?
The previous Treasurers all stayed in the role for three years so I
think I will be doing the same.
- Do you intend on having your successor shadow you in
the role, before you step down? It would be very helpful
for them to shadow one event, just to have the hands-on experience
of going to the bank, sorting floats, and inputting the
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