Summer fair: Riders Infant and Junior School

Riders Infant and Junior School, Havant, Hampshire, 450 pupils

Ian Addison, PTA Chair
Friday 1 July 2016, 3-5pm
500 attendees

PLANNING

Who made up your organising team? Me, but I did bounce ideas around with a couple of other teachers now and again
Have you ever organised an event like this before? Yes, this is the third summer fair I have organised. I've also organised three Christmas fairs
Did you run a raffle? Yes, although we didn't have prizes donated from businesses this year. We tried this once and barely received anything, so all prizes were either bought with PTA funds or donated by parents as part of non-uniform day
Did you have a programme? No
How much did you charge for entry? No

VOLUNTEERS AND SUPPORT

Did you allow outside stallholders? Yes
How much did you charge stallholders? Nothing - if anything they added to the fair and I was grateful for their attendance. We needed all the stalls we could get! If they offer a raffle prize, I wouldn't say no though
How did you get people to volunteer? I called upon teachers and staff within the school. Some stayed for an hour, and others stayed for a bit longer!
How did you draw up your roster? There was a blank sheet of activities in the staffroom and people added their names to the shifts and stalls they could cover
How did you thank your volunteers? I put up a note on the staffroom noticeboard

STALLS
List of PTA stalls and prices:

Most profitable stalls:

Water and wine...............................

£60

MARKETING

How did you promote your fair? The school website, newsletters, and on our Facebook page

PROFIT/ WRAP UP

What was your target? We didn't have one
What were your outgoings? £400
How much profit did you make? £1,050
What would you do differently? Nothing, the format we have works well for us
What is the best advice that you can give? It's a lot of hard work, but it's worth it!

OTHER FUNDRAISERS

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