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Summer fair: Riders Infant and Junior School

Riders Infant and Junior School, Havant, Hampshire, 450 pupils

Ian Addison, PTA Chair
Friday 1 July 2016, 3-5pm
500 attendees

PLANNING

  • Who made up your organising team? Me, but I did bounce ideas around with a couple of other teachers now and again
  • Have you ever organised an event like this before? Yes, this is the third summer fair I have organised. I've also organised three Christmas fairs
  • Did you run a raffle? Yes, although we didn't have prizes donated from businesses this year. We tried this once and barely received anything, so all prizes were either bought with PTA funds or donated by parents as part of non-uniform day
  • Did you have a programme? No
  • How much did you charge for entry? No


VOLUNTEERS AND SUPPORT

  • Did you allow outside stallholders? Yes
  • How much did you charge stallholders? Nothing - if anything they added to the fair and I was grateful for their attendance. We needed all the stalls we could get! If they offer a raffle prize, I wouldn't say no though
  • How did you get people to volunteer? I called upon teachers and staff within the school. Some stayed for an hour, and others stayed for a bit longer!
  • How did you draw up your roster? There was a blank sheet of activities in the staffroom and people added their names to the shifts and stalls they could cover
  • How did you thank your volunteers? I put up a note on the staffroom noticeboard

 

STALLS
List of PTA stalls and prices:

Water and wine.........................................

£1

Washing line game...................................

50p per go

Chocolate tombola....................................

20p per go, 50p for three goes

Smellies tombola......................................

20p per go, 50p for three goes

Teddy tombola..........................................

20p per go, 50p for three goes

Hook-a-duck.............................................

20p per go

Mugs game...............................................

20 per go

Throw water at the teacher.......................

£1 for three throws

Raffle........................................................

£1 per strip

 

Most profitable stalls:

Water and wine...............................

£60


MARKETING

  • How did you promote your fair? The school website, newsletters, and on our Facebook page


PROFIT/ WRAP UP

  • What was your target? We didn't have one
  • What were your outgoings? £400
  • How much profit did you make? £1,050
  • What would you do differently? Nothing, the format we have works well for us
  • What is the best advice that you can give? It's a lot of hard work, but it's worth it!


OTHER FUNDRAISERS

  • How else do you fundraise throughout the year? Discos and film nights

Share the success of your own fair! Download and complete the fair review template and return it to us at editorial@pta.co.uk.


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