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Christmas fair: Althorpe and Keadby Primary School

Althorpe and Keadby Primary School, Scunthorpe, Lincs, 210 pupils

Julie Sillence, PTA Chair 
Friday 12 December, 3-4:30pm
100 attendees


PLANNING

  • Who made up your organising team? Six committee members: one member in charge of the grotto, I oversaw the stalls preparation, others took a stall to oversee separately
  • Have you organised this event before? Yes - annual Christmas and summer fairs
  • Did you run a raffle? Yes, for coloured, themed hampers. These are popular prizes!
  • Did you have a programme? No
  • Did you charge for entry? No


VOLUNTEERS AND SUPPORT

  • How did you get people to volunteer?  Word of mouth and 'begging' on the bottom of posters!
  • How did you draw up your roster? We drew up a list of stalls and asked volunteers to pick the one they preferred
  • How did you thank your volunteers? In person
  • Recruitment advice: Be enthusiastic and polite - all help is gratefully received!
  • Did you secure sponsorship?  No
  • Did pupils/teachers run any stalls? Teachers and TAs helped to run some of the game stalls, while some Year 6 children worked as waiters on the refreshments stall

 

STALLS
List of PTA stalls and prices:

Grotto..........................................

£1.50

Face painting...............................

£1

Chocolate cards...........................

£1

What's in the sock?......................

30p

Lucky snack bags........................

£1

Find the bauble............................

20p

Raffle............................................

£2 for 3 strips

Refreshments...............................

£1.50 drink and cake/mince pie

Sand art........................................

from £1.50

Tombola........................................

6 tickets for £1

Decorate a bun.............................

25p

Teddy adoption.............................

£1

Water into wine.............................

£1

 

Most profitable stalls:

Raffle............................................

£158

Teddy adoption.............................

£64

 


MARKETING

  • How did you promote your fair? A letter to parents, flyers in book bags the week before, a poster in the local shop/classroom windows. We also sent a text on the day and posted on our Facebook page
  • Describe any particular success you had with your publicity? The reminder text sent on the day helped to prompt parents


PROFIT/ WRAP UP

  • What was your target? £600
  • What were your outgoings? £187
  • How much money did you raise? £808.10
  • What would you do differently? Running our 'secret gift shop' on a separate day freed up volunteers - we would do this again. We hope to have an outdoor grotto next year with stalls on the playground, to clear congestion in the hall. Also to hire a ride as a main attraction
  • Stalls you wouldn't run again and why: Decorate a bun made a loss, took profits away from refreshments, and made a mess!
  • Anything you wish you had known before you started? That the 'teddy adoption' stall would be so popular! We would have started asking for donations much sooner so we had more stock - the stall sold out in 20 minutes!
  • What is the best advice that you can give? Create a site plan to ensure you have space for your stalls and for people to sit and enjoy refreshments


OTHER FUNDRAISERS

  • How else do you fundraise throughout the year? Summer fair, PJ parties, beach party, 'break the rules' day, recycling, chill 'n' chat, winter warmer music event, Easter egg hunt, shopping evening

Share the success of your own fair! Download and complete the fair review template and return it to us at editorial@pta.co.uk.


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