Family film fun!
Tasked with getting more parents involved with the
school, Rachel Hammond, PTA chair at Bosvigo School, Truro explains
how she brought a new family film event to
6 weeks to go...
My film night proposal is not met with huge enthusiasm at the
termly meeting. Will people come? How much will they pay? How do we
get the licence? Should we sell food? We have two events scheduled
this term and concerns are raised over asking parents for cash too
often. Engaging parents is one of our biggest challenges so we hope
a family event will bring parents into school. We decide to offer a
bar, given that we need a TEN for 'regulated
4 weeks to go...
We shortlist three films from the Filmbank
website and our head offers the choices during assembly.
Unanimously, the children choose Frozen and I use a 'Chill
out with your family' slogan on our Facebook page! The STS licence
application process is easy so our plans are under way! We complete
the TEN application and I approach local companies for sponsorship.
The brewery loves the idea of a family event and offers a case of
beer and seven bottles of wine. A glass loan is organised - we are
making progress! Stuck for food ideas, I canvas opinion on the PTA+
Facebook page where I discover that Domino's Pizza support
school fundraising with a BOGOF deal... all I have to do now is
convince the committee!
3 weeks to go...
A special meeting is held. Pizza is approved but ticket/food
talk is tying us up in knots. We really want to make a profit but
we do not want to alienate families by overcharging. We settle on
£8 for a family ticket and £5 for parent and child, to include a
drink and sweets. Families can pre-order pizza and with a
100-square game, bar and ice cream factory, there is plenty of
opportunity for profit. We offer pizza at a discount and work out
that our main costs will be posters/tickets, ice cream and
toppings, sweets and squash but anything surplus can be reused at
the disco/fair. I use the PTA Print Shop for the first time to order
posters and tickets. It is so quick I wonder why I've never done
2 weeks to go...
The committee will be pleased if we cover our costs for this
event and treat it as a 'trial', but I really want our hard work to
be worthwhile and I'm thinking of ways we can build interest.
Posters go up and tickets are on sale. We have great feedback from
parents on the quality of the tickets - they look professional so
it's clear we are taking this event seriously. First day sales are
promising but tail off throughout the week. There is enough room
for seating and a mat area, and I ask our caretaker to help set up
and request extra bin bags for litter. I complete a risk assessment
and ask to use a Foundation Stage classroom for the bar. With five
committee members and two helpers, we're in good shape!
1 week to go...
Working parents may not have seen posters so I produce a PDF
flyer saying 'Have you bought your family film night ticket?' which
the school emails to parents. I use my number and email address and
I am flooded with replies! A reminder text from school has the same
effect so it was worth the extra effort. We have now sold 90
tickets - not bad for a school with 326 pupils. On the day I
confirm the pizza delivery and order four extras to sell by the
slice. There is a small panic that we don't have enough beer or
wine so we have to
top up! Sadly this means we forget to put up the 100-square board
- but at least we have beer! Doors open, families arrive and the
bar area is welcomed. The pizza is a little late so I'm glad I
picked an early delivery slot! Even with all spare hands helping,
the ice cream factory is chaos - a good idea but we need to improve
our system next time.
This was a hugely successful event, making an amazing £552
profit. And not since a talent night four years ago have I had such
positive feedback! The head is thrilled that so many of our
hard-to-reach families came along. I even had several parents
asking to become more involved in the PTA! Parents welcomed the
opportunity to socialise at school and the hot food was popular.
Would we do it again? Definitely!
Ice cream, sweets & soft drinks £20
Total costs: £302
Ice cream, sweets & soft drinks £50
Ticket sales £370
Total takings: £854
Total Profit: £552
Share this page