Step by step guide: wine tasting
Organising an evening of wine tasting is simple - all
you need is a group of enthusiastic parents, some good wines and
someone who knows a thing or two about plonk. It might even be
considered educational - like school for grown-ups!
There are a few ways to run a wine tasting event, either by
drawing on the experience of one of your parents, by employing the
services of a local wine merchant, or by booking an accredited
expert from an organisation such as AWE (Association of
Wine Educators). Obviously the beauty of outsourcing the
overall running of the event means the PTA can let their hair down
and enjoy themselves with everyone else!
Agree a date with your expert, allowing plenty of time to
promote the event and for parents to arrange a babysitter. Book the
school hall or other venue.
Decide whether to provide food and other refreshments. If you
want to keep the need for volunteers to a minimum, advise people to
bring their own soft drinks and bread, cheese, snacks and nibbles
to mop up the wine.
Organise wine glass hire and provide jugs of water and glasses
for each table. You might also want to provide chunks of bread to
help cleanse the palate between wines.
Wine tasting still counts as 'the supply of alcohol' and as such
a TEN will be required under the Licensing Act 2003 (England and
Wales). Other licenses may apply - see at-a-glance guide to licences.
Provide 'tasting cards' and pens for each guest so that tasters
can take notes.
Publicising the event
Send out letters to parents at least four weeks before the
event, with a reply slip for ordering tickets. Follow up with
reminders in newsletters on noticeboards and via school and PTA
PTA Print Shop have fabulously-designed posters, available to
edit and order at the click of a button! View the wine tasting
Sell tickets in advance and encourage parents to invite friends
along. Offer a discount on a table of eight or 10 to encourage bulk
sales. Challenge year reps to sell a table each.
Raffles are a great way to boost takings - ask for prize
donations from local businesses.
You'll need a volunteer to check tickets on arrival.
Keep clearing up simple by asking guests to put away their
chairs. Have bin bags at the exit and encourage people to take a
few empties home to recycle.
For more information
There are several issues to consider relating to insurance,
licences, etc. See our Event Planning
Checklist for more detail.
For our at-a-glance guide to Temporary Event Notices, click here
Klara Sewell, Treasurer of Green Street Green Primary
School HSA in Orpington, raised £414 from their wine
tasting event: 'A local wine merchant offered to provide the wine
at cost price and run the evening for us, in exchange for promoting
his business. The evening was run as a quiz, split into seven
rounds, each of which involved blind tasting a different wine (the
bottle and label were hidden). Teams were told two different
stories about the origin of the wine, its grape, and the production
process. Teams voted as to which version was correct, and received
points accordingly. There were additional questions relating to
which country produced, or consumed, the most wine or beer. The
quiz ensured that the evening was informative and lots of fun. We
tasted one sparkling rosé, three white wines and three red wines.
The winning team at the end of the evening received a bottle of
champagne, provided by the wine merchant.'
The above is intended as guidance only. We
recommend that you contact the relevant organisations with specific
reference to insurance, legal, health and safety and child
protection requirements. Community Inspired Ltd cannot be held
responsible for any decisions or actions taken by a PTA, based on
the guidance provided.
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