Step by step guide: race night
Race nights are a fun way to get people together and
raise money. All you need is a large screen on which you can show a
race - anything from greyhounds to motorbikes!
Initial costs and charging policy
There are companies who will organise a race night for you. Many
offer inclusive packages from around £200, with tickets, film
equipment and the race footage along with a technical person to run
Generic DIY race night packs are available to buy online for
less than £50.
Funds can be raised by charging for admission, taking money on
the tote and from a raffle held on the night.
What you'll need
A cash float
A printed race card listing details of all races, including
owners and race sponsors
A projection system
Decorations for the venue
Rolls of coloured tickets
Races on video, DVD or film
Sound and lighting systems
At the event, you will need a table and helpers to take bets and
pay out winnings. They don't have to be Einsteins - a calculator or
Excel spreadsheet is all that's needed!
Making this a fairly glitzy event can add to the excitement and
desire to participate.
Throw in dinner and a bar. This will enable you to charge for
entry to the event in addition to 'betting' on the races and you
can raise money by selling food and drink. For information on
Temporary Event Notices and other licence requirements, click here.
Things to create excitement
In addition to offering horses for 'betting' in each race, give
participants the opportunity to 'buy' horses in advance and become
their owner for the night. They can then share in the prizes if
their horse is successful.
For the final race of the night auction off each of the horses.
Get a compere to create some excitement. By this stage of the night
the audience should be in a 'relaxed' and generous mood!
Persuade local businesses to sponsor the races or donate prizes.
Sponsors can be credited in any programme produced for the event.
This too can be sold and advertising in the programme can also
generate additional revenue.
Publicise your event
Gerard Hurst, the Treasurer for the Friends of Millbrook
Primary School, Wigan, told us: 'We were stunned by the
success of our race night. 80 people attended and we made around
£700 before expenses. It was very entertaining too. By the time we
came to the final race we were auctioning off horses for £50 each.
With an enthusiastic team organising it, it was a great night out
that raised a lot of funds for relatively little effort.'
The above is intended as guidance only. We
recommend that you contact the relevant organisations with specific
reference to insurance, legal, health and safety and child
protection requirements. Community Inspired Ltd cannot be held
responsible for any decisions or actions taken by a PTA, based on
the guidance provided.
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